Reno National Little League Board Position Definitions

Based on the official Little League "Roles & Responsibilities of Local Board of Directors" 

Executive Board:

President

The local Little League President is the most visible local league position in the program, and serves as the chairman of a local league's Board of Directors. An election is conducted annually by the league's recognized voting members to elect the league president.

Key Responsibilities:

• As the chief administrator, the league president selects and appoints managers, coaches, umpires, and committee members; however, all appointments are subject to final approval by the local league's Board of Directors

• The league president is the officer with whom Little League International maintains contact and holds accountable for the entire local operation of your league

• The league president also represents the league in the District organization

• The league president presides over league meetings and assumes full responsibility for the operation of the local league

• In authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations

Required Qualities:

Aside from solid leadership skills, an effective league president will also bring knowledge, experience, and common sense to the position, along with efficient organization and administration abilities.

Vice President

Presides in the absence of the president; works with other officers and committee members; is an ex-official member of all committees and carries out such duties and assignments as may be delegated by the President.

Player Agent(s)

The Player Agent is widely considered the second-most important local league Board of Directors position, with the League President being considered the most important. A Player Agent is tasked with overseeing all aspects of the management of playing members of the local league (including AllStars). Separate Player Agents are permitted for separate divisions and levels of play, which allows a volunteer holding this position to also serve as a coach or manager in the league, including the division in which he/she oversee.

Player Registration and Eligibility:
Verifies players' ages and residency to ensure they meet Little League's eligibility requirements. 

Skill Assessments and Evaluations:
Organizes and conducts player tryouts, ensuring all player candidates are notified and helping to prepare lists for team managers to evaluate players. 

Player Selection and Rosters:
In conjunction with managers, oversees the fair and equitable selection of players for teams, often through a draft process. 

Team Management:
Maintains official league rosters and is responsible for coordinating player transfers, releases, and the creation of a "player pool" for filling roster spots. 

Board Membership:
Serves as a vital member of the local league's Board of Directors, often considered the second-most important position after the League President. 

Player Pool Management:
Creates and manages a player pool to temporarily assign players to teams needing roster spots during the season. 

Record Keeping:
Maintains all player records, registration forms, and other relevant information for the local league. 

Secretary:

The Secretary should maintain a role of membership for the league. This roll will include members of all classes, as defined by your league's constitution. Maintaining the membership will help throughout the year and especially during the annual meeting. This roll will help establish what is necessary to obtain a quorum during membership meetings. Throughout the year, correspondence will need to be sent out from your league. Examples of correspondence can be notifying members of upcoming meetings or notifying members of appointments on committees.

Minutes of meetings are important in maintaining an accurate history of your league. Accurate minutes will help in seeing when league by-laws or the constitution have been changed. The documentation of general membership meetings and board meetings will help in showing transparency by the local league's Board of Directors.

The League Secretary is responsible for the overall record-keeping of the league and helps ensure that accurate records are kept and maintained.

Treasurer:

A local league's Treasurer is a crucial position within its Board of Directors. The Treasurer is responsible for the financial condition of the local league and for providing monthly or periodic updates to fellow board members. The individual will prepare financial statements and budgets, including the annual financial report to be submitted to the league's membership. The Treasurer also handles income and expenses of the league and properly tracks and records them.

Key Requirements:

• The Treasurer should not be the same individual as the President

• Little League International strongly encourages the Treasurer not have any preexisting relationship with the League President

• Some background and ability to handle financial and accounting tasks is strongly recommended

• The ability to prepare proper and thorough records is essential

Important Responsibilities:

• Keep solid financial records and track all of the league's purchases

• Require approval for all purchases and receipts for all transactions

• Establish money counting procedures with multiple individuals

• Work with an audit committee (three Board members, excluding President, Treasurer, or check signers) to review books at least quarterly

• Institute written financial management guidelines

Safety Officer:

One of the most important Board positions in a local league is the Safety Officer. The Safety Officer has two main functions — education and the development and implementation of a safety plan.

Education Function:

The Safety Officer is responsible for creating awareness and educating the league on the opportunities to provide a safer environment for children and all participants of Little League.

Programs should be used to educate players, coaches, umpires, volunteers, and parents on safety and safety procedures.

Development and Implementation of Safety Plan:

• The Safety Officer will prepare a safety plan each year for the league and make sure that the plan is used

• A Safety Awareness Program (ASAP) will be prepared and submitted to Little League International each year

• Reporting of accidents is a key function here, as it helps Little League International in developing new rules in regards to player safety

Non-Executive Board Roles:

Umpire-In-Chief (U.I.C.)

Serves as coordinator of and advises the league President on the league umpire program; responsible for recommending umpires to the league President for appointment to the league umpire roster; recruiting and retaining volunteer umpires; establishing a league umpire training program consistent with Little League guidelines; coordinating and assisting with conducting umpire clinics at league and district level; communicating rule changes to league umpires; scheduling league umpires for regular season games; evaluating league umpires using established guidelines to maintain program integrity; further continual improvement, and prepare league umpires for advancement to tournament levels; communicating with and providing updates to the District Umpire Consultant on the league umpire program, and attending Umpire Training programs at the District, State, Region, and/or Headquarters level.

Legal Liaison

The bridge between the board and legal matters, ensuring compliance, and advising on legal issues.

Building, Property & Grounds

Although property management is a collective Board responsibility rather than a single designated officer position in the National Little League structure. Reno National created this position  to designate specific responsibilities for Field Day, facility maintenance, field preparation, and physical infrastructure management, but it is not a required officer position under National Little League regulations.

Event & Program Coordinator(s)

Each Event will have it’s own Coordinator and committee (i.e. BINGO, Annual BBQ)Each committee Chair involves planning and executing all organizational events, managing logistics, budgets, and volunteers for special events like Opening Day, fundraisers, and tournaments.